There’s a slight delay this week because I realised that Workspace Studio (formerly Workspace Flows during testing) was available on my account, and I just knew I had to share it with you!
You may have heard people talk about ‘agentic AI.’ Studio is exactly that for Google Workspace.
It’s a new app from Google that allows you to automate workflows across Workspace (and beyond). It has Gemini built-in which really takes things up a notch.
Creating an agent
- Go to Workspace Studio and choose a template or type what you need in the box at the top
- Edit the steps as required
I just released a video on my YouTube channel which covers 3 examples hands-on if you want to see it in action or follow along.
Example use cases
Here are some quick ideas for different roles:
- Salespeople could automate some research about new leads as they arrive into a Form
- Small retail businesses could have customer queries automatically drafted and/or sent based on information in a document or on their website
- Anyone could have their emails auto-labelled based on the contents (for example, I manually label everything either ‘to do,’ ‘to read,’ or ‘waiting’)
- Project managers could have tasks automatically created in Google Tasks for actions in relevant emails
- Journalists could get a daily email of the latest news from a particular location
There’s genuinely so much potential, and I’ve no doubt Studio’s capabilities will expand over time.
One limitation I spotted (that I hope they’ll update) is that you can only preset a time for calendar events to be created. I’d love to have Gemini read an email, understand someone’s availability and then schedule that time if I’m free.
See you next week!
Dean